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Activating and Deactivating PeopleSoft Users
How does an employee get access to PeopleSoft?
An employee should determine, with their manager, the type of PeopleSoft access that is needed. Once that is completed, the employee contacts the Access Administrator to request this access. The Access Administrator will fill out the online form on the Controller’s Office Web Site. The information from this form is emailed to the PeopleSoft Security Administrator who will set up the access for the employee.What information is needed to use the online form?
The Access Administrator determines the type of access request –a new user id or a request to modify one. The data needed for entry onto the form is the employee ID, the email address, and the role or level of access. Additionally, the training requirement for that type of PeopleSoft access must be met by the employee, and the Access Administrator should verify with the employee that they have completed that training.What about deactivating users in PeopleSoft?
There is no automatic deactivation of a person’s access when they leave the University or if they transfer departments. Deactivation of a person’s access to PeopleSoft only occurs when an Access Administrator requests the User ID be deactivated.What if an employee transfers from one department to another?
The Access Administrator of the former department must submit the online form to deactivate the User ID that the employee had while on staff in their department. Then the Access Administrator for the new department can submit the online form to request the access for the new User ID.A new User ID into PeopleSoft cannot be activated while a previous User ID is still active, and the PeopleSoft Security Administrator can only deactivate a User ID upon request.
This page last updated on: Thursday June 11 2009