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UCSF Extramural Funds Section
(Click here to find contact person in Extramural Funds)
Links within this page:
- Grants: Financial Services And Reporting On Grants
- Contracts And Clinical Trials
- Cash Management
- Cost Transfers
- Agency Funds Services
- Special State Appropriations Forms
- Other Important Information
Links to other pages:
The Extramural Funds Section of the Accounting Office is responsible for the administration of all external funding received by UCSF, including governmental and private contracts and grants, gifts and endowments. This section also works with departments to ensure that they spend the monies awarded in a way that is consistent with awarding agency regulations and University policies. To this end, the Extramural Funds Section provides on-going training to campus departments on various aspects of the administration of extramural funding. We currently offer the classes on Post Award Administration, and Cost Transfers, through Human Resources Development and Training.
CONTRACTS AND CLINICAL TRIALS
- Ad hoc workshops in grant rebudgeting and common costing methodologies are also available along with individual consultation to address specific questions or problems related to external funding. Whenever the topic involves the management of grants and contracts, we work closely with campus organizations like ABOG and the Business & Fiscal Services Advisory Committee.
Key services offered by this section are:
GRANTS: FINANCIAL SERVICES AND REPORTING ON GRANTS- Fielding questions from departments on Cost Accounting Standards (CAS), general ledgers and accounting process in general
- Submitting Financial Status Report (FSR) for Federal and Private Grants
- Reporting on personnel effort (PAR forms)
- Financial Reporting on Letter of Credit
- Special State Appropriations: UCOP sponsored projects such as TRDRP, BCRP, AIDS, Biostar
- Intercampus transfers for multi-campus awards
- Monitoring expenditures on federal projects to ensure compliance with A-21
- Request for account/fund prior to award (download word form)
- DPA / Fund Linking Guidelines
A key to effective day-to-day contract management is the billing, reporting, set-up and close-out function for governmental and private contracts including:CASH MANAGEMENT
- Assigning fund numbers
- Preparing contract expenditure reports
- Submitting bills for contract expenditures
- Reconciling General Ledger to agency awards
- Managing deposits for clinical trials and contracts
- Managing gifts, endowment income funds and agency funds
COST TRANSFERS
- Cash draw down from various Letter of Credit with federal agencies
- Distribution of payments from sponsors to individual projects
- Recording gift/donation and private grant revenue
- Collection effort on outstanding account receivable
AGENCY FUNDS SERVICES SPECIAL STATE APPROPRIATIONS FORMS
- Review cost transfers on sponsored project funds to ensure accuracy and compliance with policy
- Conducting training workshops on Cost Transfer
- Cost Transfer Quick Reference
(Request to change approved expenditures, carry forward, time extension)OTHER IMPORTANT INFORMATION
- Universitywide AIDS Research Program
- Tobacco-Related Disease Research Program
- Breast Cancer Research Program
- Policies And Procedures On Maintenance Of General Ledgers For Federal Grants (Jan 31, 2001)
- Policy And Procedures On Financial Reporting Under Federal Grants (Dec 15, 2000)
- Memo on Financial Status Reports (Jan 16, 2001)
- NIH Salary Rate Cap (Updated 1/31/2001)
- Instruction for Payroll Expense Transfers to Comply with NIH Salary Rate Cap
- New Financial Status Report Procedures
- Cost Transfer Desk Manual
- F & A (Indirect Cost) Base Code Table
This page last updated on: Thursday February 01 2007