University of California San Francisco
Accounting Office, Box 0812
August 10, 1999

Good Morning,

The July 1999 month end ledgers for the UCSF Regents(UCSF) and the UCSF Foundation(FNDN) are closed and August 1999 is now open. The UCSF Regents July detail hard copy ledgers will be distributed tomorrow.

July Highlights

The following is a recap of the 1999/2000 fiscal year opening:

Carry Forward
The financial Carry Forward of Balance Sheet and Fund Balances does not have a journal identification and is stated as "Carry Forward" in the description line.

Carry Forward/Prior Year
The Carry Forward/Prior Year for "sponsored projects" does not have a journal identification and is stated as "Prior Year" in the description line.

Budget Reappropriations
The Budget Reappropriations is posted using the following journal id's without a line description:

Rule 1 Journal ID 01D50X001
Rule 2 Journal ID 01D50X002
Journal ID 01D50X02A
Journal ID 01D50X02B
Journal ID 01D50X02C
Journal ID 01D50X02D
Rule 5 Journal ID 01D50X005

19900 General Funds
The budget reappropriation for Approved Balance Carry Forward and Lien Carry Forward is posted in two parts. Approved Balance Carry Forward under journal id "01JAP9992" and Lien Carry Forward posted under journal id "01JAP9991" to the DPA/NCA 438888.

Permanent Budget
The Permanent Budget is posted under journal id "01800" with a line description of "July 1 Adjusted Budget".

UCSF Foundation
Due to start up problems the UCSF Foundation July 1999 ledgers do not reflect full July activity.

August Processing Dates

August 13th         1st August GL Update in WebLinks
August 18th         Payroll Expense Transfer Due in Accounting for August Processing
August 20th         Permanent and Temporary Transfer of Funds Due to the Budget Office
August 31st         Sundry Debtor Invoices and Cost Transfers Due in Accounting
September 1st     Last Submission date for Financial and Budget Adjustment Journals Due in Accounting
                                (Journals received after this date will be processed for September)
September 3rd     August Electronic Recharges
September 9th     August Month End GL Update in WebLinks

Please note that the General Ledger Processing Deadline schedule through December 1999 is available from the Accounting Office web at http://acctg.ucsf.edu
 
 

Jane A. Powers
Accounting Officer